Privacy Policy

This Privacy Policy describes how MVEA (referred to as “we, ” “us, ” or “our”) collects, uses, and protects the personal information of users (referred to as “you” or “your”) who visit our website and register for the MVEA Annual Conference.

1. Information We Collect

  1. Personal Information: We collect personal information that you provide to us when you register for the conference, such as your name, email address, phone number, job title, and organization.
  2. Payment Information: When you register for the conference, we collect payment information, such as your credit card number or other payment details. This information is processed securely by our payment service provider and is not stored on our servers.
  3. Website Usage Information: We collect information about your use of our website, such as your IP address, browser type, operating system, and the pages you visit. We use cookies and other tracking technologies to collect this information.
  4. Communications: We may collect information from your communications with us, such as emails and contact form submissions.

2. How We Use Your Information

  1. Conference Registration: We use your personal information to process your conference registration, communicate with you about the conference, and provide you with conference-related materials.
  2. Payment Processing: We use your payment information to process your registration fees.
  3. Website Improvement: We use website usage information to analyze trends, administer the website, and improve the user experience.
  4. Communications: We may use your contact information to send you updates about the conference, promotional materials, and other information that may be of interest to you. You may opt out of receiving these communications at any time.
  5. Legal Compliance: We may use your information to comply with applicable laws and regulations.

3. How We Share Your Information

  1. Service Providers: We may share your information with third-party service providers who assist us with conference registration, payment processing, website hosting, email marketing, and other services. These service providers are contractually obligated to protect your information and use it only for the purposes for which we disclose it to them.
  2. Conference Sponsors: We may share your name, job title, and organization with our conference sponsors. You will be given the option to opt-out of this sharing during the registration process.
  3. Legal Requirements: We may disclose your information if required to do so by law or in response to a valid legal request.

4. Data Security

We take reasonable measures to protect your personal information from unauthorized access, use, or disclosure. These measures include:

  • Using secure servers to store your information.
  • Encrypting sensitive data during transmission.
  • Limiting access to your information to authorized personnel.

However, no method of transmission over the internet or method of electronic storage is completely secure. Therefore, we cannot guarantee the absolute security of your information.

5. Your Rights

You have the following rights with respect to your personal information:

  • Access: You have the right to access the personal information we hold about you.
  • Correction: You have the right to request that we correct any inaccurate or incomplete personal information.
  • Deletion: You have the right to request that we delete your personal information, subject to certain exceptions.
  • Opt-Out: You have the right to opt out of receiving marketing communications from us.

To exercise these rights, please contact us via the information provided on the Contact page.

6. Cookies

We use cookies to collect information about your use of our website. Cookies are small text files that are stored on your computer or mobile device. You can disable cookies in your browser settings, but this may affect your ability to use certain features of our website.

7. Third-Party Websites

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these websites. We encourage you to review the privacy policies of any third-party websites you visit.

8. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. We will post any changes on our website and update the “Last Updated” date above. Your continued use of our website after any such changes constitutes your acceptance of the new Privacy Policy.

9. Contact Information

If you have any questions about this Privacy Policy, please contact us via the information provided on the Contact page.